Conferences
The California Association of Private Postsecondary Schools (CAPPS) is committed to offering opportunities for our Allied Members to get involved in CAPPS activities. Exhibitors are welcome at all CAPPS training workshops and at our annual Spring and Fall conferences. Sponsorship opportunities are available at the Spring Legislative Policy Conference, the Annual Conference and Financial Aid Workshops. Occasionally, special projects arise and CAPPS will offer sponsorship opportunities to Allied Members. CAPPS also welcomes suggestions from our Allied Members on potential partnership opportunities. While we are not able to accept all proposals we will always consider suggestions that will benefit both CAPPS and the Allied Member.
CAPPS 24th Annual Conference
September 10-12, 2008
Hilton - Universal City
Please join us September 10-12, 2008 at the CAPPS 24th Annual Conference at the Hilton Universal City near Los Angeles, California where owners, directors and top management from California’s proprietary sector will be gathering to discuss those issues unique to California. With approximately 350 attendees, representing both independently owned California schools and publicly-traded corporate schools, the CAPPS Annual Conference is a great opportunity to meet decision-makers from the largest proprietary sector in the county.
This year’s conference theme is “Building Bridges.” CAPPS will be highlighting the importance of the relationships between our schools and students, our schools and students and the communities in which they live, and the importance of our sector of education in California. To download a registration form please click here.
To submit a proposal to present at the conference please download the CAPPS RFP Form here. Only proposals submitted on this form will be considered.
SPONSORSHIPS
The Grand Sponsor ($12,500) will have a prime exhibit space; host two breakout session panel discussions on their choice of topics; have materials included in the conferences tote; be acknowledged in all conference materials; have 4 conference registrations included and will be recognized on conference signage.
The five Major Sponsors ($8,000) will have 10’x12’exhibit spaces; host a vendor breakout session on their choice of topic; have materials included in the conferences tote; be acknowledged in all conference materials; have 3 conference registrations included; and will be recognized on conference signage and have special advertising opportunities.
Flash Drive Co-Sponsors ($2,000): CAPPS will have all speaker presentations, handouts and exhibitor materials available on a laptop at the registration desk for attendees to load directly on to a flash drive. Sponsors will have their own presentations pre-loaded on the flash drive. There are two sponsorships available, however if one company wishes to sponsor the entire flash drive then further customization is available including creating “un-deletable” files or the ability to “name” the flash drive with your company name.
Conference Tote Co-Sponsors ($1,200): This year’s conference tote will be a special reusable bag that we are encouraging attendees to take away with them to use for shopping and other errands. Due to size constraints on the bag only two co-sponsors will be allowed this year.
Conference Water Bottle Co-Sponsors ($1,000): Continuing with this year’s “green meetings” theme CAPPS will be including a sports bottle in every conference tote for attendees to fill up at the water stations that CAPPS will have set-up throughout the exhibit hall and conference rooms.
We will also have a Keynote Speaker Sponsor and breakfast, lunch and break sponsors.
EXHIBIT SPACE
There are approximately 40 standard exhibit spaces available. Exhibit space will be assigned based on membership status and the order in which paid registrations are received. All exhibit spaces are 8’ x 10’ (except for Grand and Major Sponsors) and come with 2 pipe and drape, a 6’ table and 2 chairs. Each exhibitor is allowed two attendees with their registration. All additional attendees must register at the rate of $400 per person. There is a $75 late registration fee for additional exhibitor attendees to register onsite.
CONFERENCE TOTE INSERTS
There are two conference tote sponsorships available. Tote sponsors will have their logo on the outside of the conference tote and may include materials of their choice within the tote. Exhibitors are invited to include materials in the conference tote for $250. Please consider including all printed materials on the conference flash drive as well (free to all exhibitors). Exhibitors must complete the tote insert registration form to include materials in the conference tote.
Attendees: This conference will be attended by directors, owners and executive management primarily representing independently-owned, multiple location schools. This event draws more corporate representatives than the Spring Policy Conference. Other attendees include representatives from Accrediting and State Agencies. One-day workshops for teachers and admissions representatives will be held concurrently and attendees will also have access to the exhibit hall.
Green Meeting: This year CAPPS will be starting what we hope to be a regular part of all of our Conferences. We will be working with attendees, exhibitors, the hotel staff and all vendors to provide the most environmentally conscious meeting possible. To that end we are making more “green” choices about the materials we use for the meeting, how we arrange food and beverage service, and the quantity and types of handouts we provide. We ask that all exhibitors attempt to follow some of the reccomendations we will be providing with your show kits. As additional incentive we will be asking attendees to vote on the “greenest” exhibitor with a prize of $250 off the 2009 Annual Conference Exhibitor registration and first choice of booth space.
Hotel Rooms: A block of rooms is being held at the Hilton Universal City at a conference rate of $179 single/double. This rate expires August 15, 2008. Contact the Hilton for reservations at (818) 506-2500. Request the CAPPS Conference rate. Reserve your room early, as this block ALWAYS sells out!
Transportation: The closest airport to the Hilton Universal City is the Bob Hope Airport in Burbank which is serviced by most major airlines. The airport is approximately 6 miles from the hotel or a 15 minute drive. A taxi from the airport will cost approximately $16 each way or a round trip shuttle will cost approximately $20.
Cancellations: Cancellations will receive a refund only after a replacement exhibitor has been found. Prior to August 15, 2008 refunds will be assessed a $150 administrative fee. Between August 16, 2008 and September 1, 2008 refunds will be assessed a 50% administrative fee. No refunds will be given after September 2, 2008.
CONFERENCE ACTIVITIES
We have many exhibitor activities and opportunities available to you. On Wednesday, September 10, a Welcome Reception will be held at 6:00 pm where you will have the opportunity to welcome all attendees. Thursday and Friday include a variety of speakers, including the opportunity for vendor session breakouts, our Annual Wine Reception, an admissions workshop, a teacher training workshop and a new event to benefit the Independent Coalition of Educators (ICEPAC). All meal functions on Thursday, the Wine Reception and Friday’s breakfast will be held in the exhibit hall.
ICEPAC TREASURE HUNT AND RECEPTION
A few years ago CAPPS has held a reception to benefit the Independent Coalition of Educator’s Political Action Committee. This year we are excited to announce a special event where conference attendees and exhibitors will join together to complete a treasure hunt through the Universal Studio’s Theme Park to win prizes which will be presented at a special reception Friday evening. Tickets for this event are separate from general registration and must be purchased in advance or during the conference. Teams will be set up by CAPPS either by random drawing or by request of participants. We have intentionally left extra time on Friday for vendors to dismantle their booths so that you will have plenty of time to join in on this fun event where you will be able to spend extra one-on-one time with conference attendees.
VENDOR BREAKOUT SESSIONS
CAPPS has introduced “vendor session track” to the breakout session workshops. The Grand and Major Sponsors will both be given breakout sessions to make a presentation of their choice. Additionally, CAPPS is providing space for two other exhibitor presentations to take place on Thursday and are available for $500 with Exhibitor registration.
Allied Members are invited to register by downloading the Sponsor-Exhibitor Registration Form here. Non-Members will be invited to register after June 1, 2008.
If you would like more information on Sponsor or Exhibitor opportunities please contact Jamie Strong at Jamie@cappsonline.org or at 916-447-5500.